Administrative Affairs

Administrative Affairs

The Administrative Affairs Department plays a vital role in supporting the smooth operation of the organization by carrying out essential managerial and administrative tasks. Key activities include:

• Managing correspondence: Handling incoming and outgoing communications including emails, letters and phone calls while ensuring timely responses.

• Scheduling meetings: Organizing and coordinating meetings, conferences and appointments for senior management and staff.

• Maintaining records: Keeping organizational files, reports and official documents well-organized and up to date.

• Providing administrative support: Assisting staff by preparing documents, drafting correspondence and coordinating office activities.

• Managing information: Ensuring the smooth flow of information within the organization and sharing important updates with the relevant parties.

• Coordinating events: Planning and managing events, workshops and training sessions.

• Supporting governance: Assisting with governance tasks such as preparing agendas, recording meeting minutes and maintaining governance records.

• Liaising with stakeholders: Serving as a point of contact for external stakeholders, partners and clients to facilitate communication with the organization.

• Budgeting and financial management: Supporting budget preparation, monitoring expenses, processing transactions and maintaining financial records.

• Implementing policies and procedures: Ensuring compliance with organizational policies and regulations, and assisting with the implementation of new policies as needed.

Overall, the Administrative Affairs Department ensures efficiency, facilitates communication and provides essential support across all areas of MAHAK’s operations.