Administration

In the secretariat of each organization, various administrative and managerial tasks are typically carried out to support the smooth functioning of the organization. Some common activities performed in MAHAK’s Administrative Affairs’ Department include:

1. Managing Correspondence: Handling incoming and outgoing communications, including emails, letters, and phone calls, and ensuring timely responses.
2. Scheduling Meetings: Organizing and scheduling meetings, conferences, and appointments for senior management and staff members.
3. Maintaining Records: Keeping records, files, and documents organized and up-to-date, including important organizational information, reports, and official documents.
4. Providing Administrative Support: Offering administrative assistance to staff members, such as preparing documents, drafting correspondence, and coordinating office activities.
5. Managing Information: Handling information flow within the organization, disseminating important updates, and ensuring that relevant information is shared with the appropriate parties.
6. Coordinating Events: Planning and coordinating events, workshops, and training sessions organized by the organization.
7. Supporting Governance: Assisting in governance-related activities, such as preparing agendas, taking minutes during meetings, and maintaining governance records.
8. Liaising with Stakeholders: Acting as a point of contact for external stakeholders, partners, and clients, and facilitating communication between them and the organization.
9. Budgeting and Financial Management: Assisting in budget preparation, monitoring expenses, processing financial transactions, and maintaining financial records.
10. Implementing Policies and Procedures: Ensuring compliance with organizational policies, procedures, and regulations, and assisting in the implementation of new policies as needed.

Overall, the secretariat plays a crucial role in providing administrative support, facilitating communication, and ensuring efficient operations within the organization.